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Office Assistant

Date Posted: 11-Dec-2017
Closing Date: 01-Feb-2018
Location: London, London
Salary: Minimum - £18,000.00, Maximum - £20,000.00 per Annum
JOB DESCRIPTION
Office Assistant
We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.
The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Duties and Responsibilities:
• Answers telephones, voice mails and emails, resolves problems and returns calls.
• Performs administrative/clerical tasks for management team as needed such as Power-Point/Excel spreadsheets.
• Maintains good communication with other departments.
• Maintains relationships with vendors and responds to inquiries regarding order information.
• Serves as a backup to others in the office as needed.
• Send out reports as needed to required personnel.
• Processes invoices for payment in a timely manner to collect maximum discounts.
• Adheres to company policies and individual center guidelines.
• Reports to work when scheduled and on time.
• Maintains a positive attitude; creates an atmosphere of friendliness and fun through flexibility and teamwork.
• Provides prompt efficient and friendly customer service by exhibiting caring, concern and patience in all customer interactions and treating customers as the most important person.
• Smiles and greets employees in a friendly manner, whether the encounter takes place in the employee’s designated department or elsewhere in the center.
• Completes/tracks employee orders and outside orders.
• Replenishes and orders office supplies as needed.
• Performs other job-related duties and special projects as required.
• Complete correspondence, process mail, and interpret written work instructions.
• Coordinates information for federal/state governmental and regulatory agencies.
• Assist in other areas of the center as needed.
• Assists with events as necessary
• Assists with quarterly bonus meetings.

Education Skills & Abilities:
• High school diploma or associate’s degree. (Having a Business or Management Degree is preferable)
• Experience as an office assistant or in related field.
• Excellent knowledge of office and organizational procedures.
• Must have the ability to solve practical problems.
• Ability to do arithmetic and calculations involving fractions, decimals, and percentages.
• Internet skills including use of e-mails, group messaging and data collection.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.
• Great communication skills. (Written, telephone and electronic communication)
• Self development and learning.

JOB TYPE
Part Time





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